1. Introduction

Welcome to emilyearnshaw.com. I am committed to protecting your privacy and ensuring that your personal data is handled safely and in accordance with applicable data protection laws. This Privacy Policy explains how I collect, use, and protect your personal data when you visit my website www.emilyearnshaw.com or use my  services. By using my website and services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use my website.

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2. Who am I? 

• Business Name: emilyearnshaw

• Website: www.emilyearnshaw.com

• Contact Email: emilyearnshaw.zumba@gmail.com

I am the data controller and therefore I am responsible for your personal data.

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3. What Data We Collect

I may collect and process the following personal data:

a) Information You Provide Directly

• Name

• Email address

• Phone number

• Child’s name and age (if booking a class)

• Payment details (if applicable)

• Any other information you provide when booking a class or contacting us

b) Information I Collect Automatically

When you visit my website, I may collect:

• IP address

• Browser type & version

• Pages you visit

• Time spent on our site

• Cookies and tracking technologies (see Section 7)

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4. How We Use Your Data

I use your personal data for the following purposes:

• To process class bookings and payments

• To communicate with you regarding your bookings or inquiries

• To send important service updates

• To send promotional emails (if you opt-in)

• To improve our website and customer experience

• To comply with legal obligations

I will never sell your data to third parties.

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5. Legal Basis for Processing Data

I process your data under the following legal bases:

• Contractual Obligation – To provide the services you request.

• Legitimate Interest – To improve a services and customer experience.

• Consent – When you sign up for marketing emails.

• Legal Obligation – To comply with laws such as tax and accounting regulations.

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6. How I Share Your Data

I may share your data with:

• Payment providers (e.g., PayPal, Stripe) to process transactions.

• Email marketing providers (e.g., MailChimp) if you opt-in for newsletters.

• IT service providers to maintain my website.

• Legal authorities if required by law.

All third parties are required to protect your data in compliance with UK GDPR.

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7. Cookies and Tracking Technologies

I use cookies to enhance your browsing experience. You can manage cookie preferences via your browser settings.

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8. How Long I Keep Your Data

I retain personal data only as long as necessary:

• Booking records: 6 years (for tax & legal reasons)

• Marketing data: Until you opt out

• Website analytics: 12 months

You can request deletion of your data at any time (see Section 10).

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9. Your Rights Under UK GDPR

You have the right to:

✔ Access your data

✔ Correct inaccurate data

✔ Request data deletion

✔ Restrict processing of your data

✔ Object to processing

✔ Data portability (request a copy of your data)

✔ Withdraw consent for marketing

To exercise these rights, contact me at emilyearnshaw.zumba@gmail.com

10. How I Protect Your Data

I  implement strong security measures, including:

• SSL encryption

• Secure servers

• Limited access to personal data

• Regular security updates

While I want to take every precaution, no system is 100% secure.

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11. International Data Transfers

If I transfer your data outside the UK/EU (e.g., to cloud providers), we ensure it is protected by:

• UK adequacy decisions

• Standard Contractual Clauses (SCCs)

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12. Marketing Communications

I will only send marketing emails if you explicitly opt-in. You can unsubscribe anytime via the “unsubscribe” link in emails or by contacting me directly.

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13. Third-Party Links

My website may contain links to third-party websites. I am not responsible for their privacy policies. Please review their policies before providing personal data.

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14. Updates to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

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15. Contact Us

If you have any questions or concerns, please contact me at:

✉ Email: emilyearnshaw.zumba@gmail.com